Site administrators can add and delete users and assign roles via the People manager accessible via the People tab on the top level toolbar.
Add a user:
- Select People
- Select Add User
- Add the user's Email Address in the form first-name.last-name@duke.edu.
- Add the user's NetID@duke.edu to the Username field.
- Since the user will use shibboleth authentication to log in, use the email address (first-name.last-name@duke.edu) as a password in both password fields.
- Assign roles by selecting the appropriate checkboxes.
- Users can be assigned multiple single permissions like News Editor, and Personnel Editor, or a more comprehensive role like content or site administrator to aggregate permissions. The Content Administrator and Media Manager roles should be sufficient for most users.
- Select Create New Account
- Send the new user the link to login (site URL/user) and the link to the documentation site.
Block a user
- Select People
- Use the Name or email contains field to search for the users
- Select Edit
- Under Status, select Blocked
- Save
Blocking a user preferred when it is necessary to immediately prevent someone from accessing a site. Deleting users can take place during regular user maintenance since it will may have ramifications for the published and unpublished content created by that user.
Users with permissions to edit a specific content types, will be able to edit ALL examples of that content type on the site, not just a specific one. Example: Lab editors can edit all labs on the site, but not any other content types.
Remove assigned roles
- Use the Name or email contains field to search for the users
- Select edit
- Uncheck the desired permissions
- Save
Review User Access
- Access should be limited to Duke employees actively updating content, specifically, those who have made edits to the site within the past six months. Please review Guidelines for Web Editor Access Review