Ensure that the information in the document NEEDS to be a downloadable document and shouldn’t just be content on a page of the website. The first place a visitor accesses information should NOT be via document. Documents should be supplemental information, fillable forms or something that users are required to print to use or sign.
Documents can be added to the site and made available for download via the media library. The Drupal system supports .doc, .docx, .pdf, .ppt, .pptx, .txt, ,xls, .xlsx, and .zip, generally up to 2MB.
All documents are required to be ADA compliant if they are hosted on an SOM Website. Microsoft Office comes with an Accessibility Checker that can be use to ensure documents are compliant. Adobe Acrobat also has a checker that should be used if documents are converted to .pdfs.
Compliance starts with creating an accessible document before converting to .pdf.
Add the Accessibility Checker to Microsoft Toolbars
- Run the Accessibility Assistant on any Microsoft Document to ensure it’s accessible.